Annual
General Meeting
Minutes and
Summaries
| 2009 | 2008 | 2006 |
Updated : May 15, 2010
NOTE: Those requiring a printed
copy of these or other minutes must submit a completed copy of the Minutes Request Form along with
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Canadian Square and Round
Dance Society
There were fifty-nine dancers in attendance.
1.0: President Alan Clays “Called the Meeting to Order at 9:30 a.m. EDT”. Alan welcomed everyone to this meeting. Alan informed the assembly that there were two mikes available. Alan asked the assembly to identify themselves when speaking on the mike.
2.0: Memorial: Doreen Clays “At every AGM, at this time, we remember friends who are no longer with us but are dancing with the angels. We know that they have been joined by many dancers capable of organizing their own convention so maybe they will be dancing right along with us.” At this time, Doreen asked for a Moment of Silence in remembrance of these dancers. Doreen ended her Memorial with: Their memory is our keepsake With which we will never part God has them in heaven We have them in our hearts. 3.0: Acceptance of the Agenda: Wayne Stretch moved the Acceptance of the Agenda. 4.0: Acceptance of the October 6th, 2007 AGM Minutes: Motion: Bill Taylor, Peter Graham - that the October 7th, 2007 AGM Minutes be accepted as circulated. Carried. 4.1: Business Arising from the AGM Minutes: There was no business arising from the AGM minutes. 5.0 Treasurer: Roy Church As Roy was unable to attend this meeting, Alan asked for any queries regarding the financial report. Motion: Marion Knight, Bob Ruohoniemi - that the Treasurer’s Report be accepted as presented. Carried. 5.1: Auditor’s Report: Roy Church Motion: Chuck Jordan, Norman Demeule - that the Auditor’s Report be accepted as presented. Carried. 6.0: Committee Reports: 6.1: Membership: Martin Mallard Martin reported that there were a total of 14,569 dancers, callers, associations and clubs. The income received was $30, 644.00. Martin asked each of the Board Members to re-send their 2008 provincial membership reports. Peter Courdin, ON requested a “certificate of membership” for a 2009 dance event. Dottie Welch, NS asked if there was a possibility of obtaining a certificate when the other one expires. Norm Cox, Burnaby, BC stated that he requires a letter to inform the BC facility that their association is ‘a member in good standing’. Bill Taylor stated that the CSRDS Board is reviewing the insurance situation. 6.2: Public Relations/Promotion: Marion Knight Alan congratulated Marion on her well-conducted PR Meeting that was held on Thursday morning. Applause for Marion. Marion requested that every province have the Society toll free number on their provincial web site and on every piece of paper that is generated. Marion informed the assembly of having been given the opportunity to monitor two teleconference university courses in regards to new ways to promote. One teleconference was about “Social Communication” (blogging, plus over 200 ways) and the other was about “Web Sites”. Marion reported on the various methods that are used to promote dancing across Canada. They are namely: PSA (Public Service Announcements) that run during July and August on the various cable networks across Canada; magazine advertising in CARP (Canadian Association of Retired Persons); the Toll Free Number 1-866-206-6696. Marion requested that this number be used in every province’s advertising; promoting Nick and Anne Turner’s program for Schools and Community Groups that comes in a binder with a number of CD’s and documentation of the various dances within the document; the DVD “Dancing Keeps You Young” – an eleven minute program showing the joys of square dancing; the ABC Dance Program: both British Columbia and Ontario brought in Nasser Shukayr from Harlingen, Texas to introduce this exciting new way to market square dancing; and, the Web Site. 6.3: Professional Development: Chuck Jordan Chuck reported that he with the assistance of some of the Board Members updated the Society’s bursary application forms making it more user friendly. This year three applications have been forwarded: Wendy Vandermeulen and Ken Brenner from Ontario, and David Hammock from Quebec. 6.4: Honours and Awards: Gary Geldart Gary reported that there are five for the Award of Excellence; one for the Long Service Award; and ten certificates were presented for those dancers that have attended all of the conventions to date. Gary asked for further input if anyone was left out. Award of Excellence: Long Service Award Maureen and Gary Geldart, Pierrefonds, QC Freda and Lelland Paul, MacDowell, SK Les Greenwood, Park Hill, ON Lorraine and John Kozera, Oak Bank, MB Marvis and Thor Sigurdson, Winnipeg, MB Perfect Convention Attendance to date: Ron and Dot Connell, Dartmouth, NS Hope Pennock, Edonton, AB Mac Marcellus, Vineland, ON Olive and Allan Awirschke, Holden,AB Shirley MacLean, Kitchener, ON Hazel and Jim Clark, New Westminster, BC Jean and Leslie Pitt, Chesley, ON Maxine and Lesley Cross, Darmouth, NS May Greenough, Edmonton, AB Ida Murray, Red Deer, AB Lorne and Connie Bowerman, ON – Lorne and Connie’s names were left off the list and have since been given their certificate for Perfect Attendance. Gary thanks everyone who took the time to complete the award nomination forms. 6.7: Convention Co-Ordinator: Norman Demeule Norm reported that the “Convention Letter of Agreement” and the “Convention Guidelines: are in the process of being rewritten. Norm congratulated and thanked the 2008 Convention Committee for hosting such a great convention. A ‘Round of Applause” was given when Norm THANKED Festival 2008 Committee, staff and volunteers for their commitment and many hours of devotion in organizing this convention for everyone’s dancing pleasure and enjoyment. Norm reminded everyone of the upcoming convention being held for the third time in Halifax, NS in 2010. Nova Scotia previously hosted this convention in 1982 and 1994. Norm reported that his committee is in the process of securing a bid for Convention 2012. Norm asked all areas to consider bidding to host Convention 2012. 6.8: By-Laws and Regulations: Bill Taylor Bill reported that at the present time there are no changes required to our By-Laws. However, these are constantly under review. 6.9: Directors’ Manual: Bob Ruohoniemi Bob provided the Terms of Reference for the Directors’ Manual Editor that he prepared. Bob reported on the updates that were recently made: The History Section; the Secretary’s Terms of Reference; the Honours and Awards section; the Convention Co-ordinator’s Terms of Reference; the Directors’ Manual Editor’s Terms of Reference; the Special Donation, Memorial and Endowment Fund section; the Historian’s Terms of Reference; and the Society’s Privacy Policy. Bob reported that changes would be collected by January, and, issued and into the manual as soon after as possible. 6.10: Historian: Inge Ruohoniemi Inge provided the Terms of Reference for the Historian. Inge has submitted a list of Society Presidents, Annual General Meetings and Board Meetings to be inserted in the Directors’ Manual. Inge plans to update the History section of the Directors’ Manual and begin collecting Society memorabilia. 6.11: Convention 2008: Dan and Rhetha Roy Dan reported that as of July 12th, 2008 they had a net registration of 1711; today, July 18th it is 1756. Highlights of Dan’s Report: Publicity Chair tabulated a list of Advertising Contacts divided into Canadian, US and International segments. The facility: the London Convention Centre has served them well Dress Code was discussed. It was suggested that this needs to be visible on the web site and in other literature. Chuck Jordan of British Columbia reported that their province passed a motion to accept “well dressed and well groomed” as the dress code. The Festival 2008 Web Site had approximately 22,000 hits. The Society’s Toll Free number was posted and a number of inquires came in via this source. Positive reports were received on the festival’s web site design and content. Emergency Number was manned by the Convention Centre. Society Guidelines need to be updated. Dan suggested that there should be a follow up to the recommendations and comments should be communicated to the Active and Planning Convention Chairs. In closing, Dan stated that future conventions will have to drop or amalgamate some activities in order to reduce the amount of space required, thus permitting more cost cutting and to keep registrations affordable. Applause was given to Dan for a great convention. 6.12: Convention 2010: Wayne and Dianne Burns Dianne reported that they had 148 when they came to London, ON. As of yesterday, Convention 2010 has over 200 registrations. Dianne thanked the dancers from Nova Scotia and New Brunswick that have helped to set up sub-committees. Advertising continues at the various Nova Scotia Clubs, as well as information packages being made available for the Toronto and District Convention and the New England Convention. Donations are coming in from the various Nova Scotia clubs. A second fundraiser is the 2010 Cookbook which is for sale at this convention. A third fundraiser will be the selling of tickets for a handmade quilt. Other fundraisers are being planned. Destination Halifax is working closely with the 2010 Convention Committee to help promote this event. Communication is continuing with the World Trade and Convention Centre (the site of the 2010 convention) to determine space requirements and setting up rooms. Investigations are continuing into the flooring issue. The 2010 Convention Committee is pleased with the progress to date. 6.13: President’s Report: Alan Clays Alan reported, that during his two-year as President he has become increasingly aware of the tremendous amount of work that is being done across Canada (by the provinces) to promote our activity. And still there is an approximate ten percent decline each year. The attendance at Canadian National Conventions is declining as well. Alan is hopeful that with the Society’s Public Relations and Promotions, Web Site and Grant and Bursary programs will assist the Associations and Federations reverse the loss of dancers and encourage new ones to join our activity.6.14: Nomination Committee: Roy Church As Roy Church was not in attendance, John Kozera read the list of nominees from each of the provinces. Motion: Wayne Stretch, Peter Graham -that the Nomination List be accepted as presented. Carried. 6.15: Provincial/Territorial Reports: These reports were included in the AGM Booklet for everyone to read. The individual reports were not presented verbally. 6.16: Acceptance of all reports under number 6.0: Committee Reports: Motion: Wayne Stretch, Bonnie Taylor - that all reports be accepted as presented. Carried. 7.0: Unfinished Business: There was no “unfinished business”. 8.0: New Business: 8.1: Budget for 2008 – 2009: Roy Church As Roy was not in attendance, Alan asked for any comments regarding the prepared Budget Report. Budget Report for 2008 – 2009: Revenue: Expenses: Bank Balance $ 10,285 Administration $ 2,000 G.I.C. Interest $ 3,620 Insurance $ 20,000 Membership $ 30,000 Audit $ 372 Convention 08 $ 12,000 Meetings $ 1,500 Sales P. R. $ 1,500 Printing $ 900 Domain $ 200 Professional Dev. $ 5,500 $57,605 P. R. $ 4,500 Domain $ 500 1-800 # $ 100 $ 35,372 Gain $22,233 G. I. C. From $40,000 To $40,000 Motion: Wayne Stretch, Bob Ruohoniemi - that the CSRDS Budget for 2008 – 2009 be accepted as presented. Carried. 8.2: Appointment of the Auditor for 2008 – 2009: Motion: Chuck Jordan, Barb MacDonald - that Mr. Glen Gosse of St. John’s, Newfoundland/Labrador be appointed as the auditor for the 2008 – 2009 term. Carried. 8.3: Membership Fees for 2009 and 2010: Bill Taylor Motion: Bill Taylor, Wayne Stretch - that we (CSRDS) maintain the present membership fee structure of $2.00 per dancer or leader and $5.00 per club, association or federation for the calendar years of 2009 and 2010. Carried. 8.4: Presentation from the Ontario Federation regarding application forms: Peter Graham Chuck Jordan provided an overview of the changes that he and his committee have made to the Bursary Application Forms. Initially, there had been no area for the leaders to provide this information electronically, via E-mail or FAX. There was also a lack of contact between sponsors, between caller schools, etc. We had to be careful about who is sponsoring people, so Chuck’s committee made an adjustment on the situation of sponsoring. There was concern about individuals, who were not near a caller, so a provision was made to accommodate these kinds of individuals to attend a callers’ school by permitting the club president to sponsor the caller. An investment in providing these schools, is the desire to have longevity to a caller’s career in calling, especially in areas that require callers. Chuck emphasized the need for communication from all sorts of people to assist his committee in awarding funds to the individual making the bursary request. Chuck, also, stated that the deadline date for applications is a concern for some areas across Canada. There is flexibility regarding the deadline date, but, a deadline date is set to establish a goal. Chuck assured the inquirers that there is flexibility in making these requests known to his committee. Peter Graham stated that he had not seen the updated versions of the various application forms. Peter requested that the application forms be similar to the provincial application forms. Peter indicated that these various forms led to confusion. Peter was pleased to hear that Chuck stated that he and his committee would be flexible. Peter wants an open discussion on this topic so we can similar application forms (if not identical). Motion: Peter Graham, Peter Courdin - that the Society executive work with the provincial Federations/Associations to expeditiously develop a unified process and format for applications for grants, awards, and bursaries, including the use of current means of communication. 34/ 59 attendees supported this motion. Motion Carried. Most of the callers that spoke to this topic agreed that there should be a change of deadline date. There was caller/leader support in the assembly for a unified form. Chuck suggested that all the provincial federation presidents should be helping with making decisions on topics like this with the society being the facilitator. 8.5: SOCAN: A question arose from the assembly regarding the issue of obtaining a SOCAN license. Norm Cox of Burnaby, BC made the inquiry. Several responses provided Norm with some information regarding SOCAN. It was suggested that Norm Cox seek the SOCAN Web Site. 8.6: Dress Code: Dottie reported that the Callerlab Dress Code (her recollection of the dress code of Callerlab) is as follows: Traditional Dress: skirts or dresses with crinolines or prairie skirts for the ladies and long-sleeved shirts and long pants for the men. Proper Attire: women could wear dress slacks and men could wear short-sleeved shirts. Casual Attire: clean, tasteful attire After much discussion regarding this topic, it was determined that the Board of Directors would discuss this topic and have the outcome of this discussion publicized on the web site, or, other means of publicizing. It was further suggested that the provincial federations discuss this topic and report back to the CSRDS Board in six months. 8.7: Choreographed Ballroom Dancing: Peter Graham reported that the Universal Round Dance Association has decided to change their name to Choreographed Ballroom Dance Association. Motion: Chuck Jordan, Ron Connell -that we encourage the use of Choreographed Ballroom Dancing across the nation. After much discussion and not enough input from the round dance leaders, a further motion was placed on the floor: Bill Taylor, By-Laws Chair, reported that the motion was out of order because it would mean a change to our By-Laws. A change to our By-Laws requires a Notice of Motion and proper notification. - that we place a Notice of Motion on the Agenda for our next Annual General Meeting.
9.0: Meetings: 9.1: Next Board Meeting: The next Board Meeting would be held on Saturday, July 19th, 2008 at 9:30 a.m. in Boardroom 2 at the London Convention Centre. 9.2: Next Annual General Meeting: The next AGM would be held in 2009 at a location and date to be determined. 10.0: Announcements: Alan reminded the Board members and previous and present Convention Chairs of the luncheon at one o’clock. It was also announced that the Board Members need to be seated by 9:15 p.m. near the stage area for the Closing Ceremonies. 11.0: Motion to ratify all acts, proceedings, appointments, etc. made by the Board of Directors since the last AGM October 6th, 2007: Bill Taylor Motion: Bill Taylor, Chuck Jordan - that all acts, contracts, Rules and Regulations, proceedings, appointments, elections and payments enacted, made, done and taken by the Board of Directors and Officers of the Society since the last Annual General Meeting of the Society October 6th, 2008 to the date thereof, as the same are set out or referred to in the Minutes of the Board, or in the financial statements and reports submitted to this Meeting, be and the same are hereby ratified, approved, sanctioned and confirmed. Carried. 12.0: Thank the Host Committee: Inge Ruohoniemi On behalf of the Society, Inge Ruohoniemi, Director from Nova Scotia, thanked everyone for attending this Annual General Meeting. Inge hoped that everyone was having a wonderful time here in London and taking many happy memories of Festival 2008 back home. Inge, on behalf of the CSRDS Board Members, extended sincere THANKS to Festival 2008 organizing committee for their dedication and hard work putting together all the components of this sixteenth Canadian convention. To complete the thanks, Inge invited everyone to mark their calendars for July 29,30, 31,, 2010, to come to Halifax, NS for the next Canadian National Convention. Applause. Alan, also, thanked everyone for their attendance and input into this Annual General Meeting. 13.0: Adjournment: Motion: Wayne Stretch -that this Annual General Meeting be adjourned. The meeting was adjourned at 11:40 a.m. EDT. These Minutes have been prepared by Lorraine Kozera, CSRDS Secretary. |
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Canadian Square and Round Dance
Society
1.0 Vice President, Alan Clays “Called the Meeting to Order” at 9:30 a.m. EDT. Alan informed the assembly that he was conducting the meeting, as President Roy Church was unable to attend due to health problems within his family. Alan welcomed everyone to this Annual General Meeting. Alan asked that anyone wishing to speak would use one of the microphones in each of the isles and identify him/herself before speaking. Alan reminded the members to be sure to sign the Attendance Sheet that was being passed around. There were sixty-six members in attendance for the meeting. 2.0: Memorial: Marguerite Jordan asked for a ‘Moment of Silence" in remembrance of the dancers who are no longer in our midst. They are sorely missed by all of us who knew them. 3.0: Acceptance of the Agenda: Motion: Wayne Stretch, Peter Jones - that the Agenda be accepted as presented. Carried. 4.0: Acceptance of the November 12th, 2005 AGM Minutes: Motion: Chuck Jordan, Edythe Brown - that the November 12th, 2005 AGM Minutes be accepted as circulated. Carried. 4.1: Business Arising from the Minutes: There was no Business Arising from the Minutes other than Barry Coleman felt that the Minutes did not reflect the intent of the resolution to adopt the individual concept rather than the ‘couple’s concept’. Barry was informed that the resolution was taken care of at the November 2005 Annual General Meeting. 5.0: Treasurer: Ralph MacDonald Actual Income for 2005-2006: $35,654.42 Actual Expenses for 2005-2006: $43,393.98 Gain (Loss) ($ 7,739.56) Bank Balance July 1st, 2005: $25,091.76 Bank Balance June 30th, 2006: $17,352.20
To GIC
$27,000.00
From GIC
$ 7,616.16
Gain
(Loss) $19,383.84 CSRDS Total Assets
(Inventory, Bank, GIC.’s, Receivables) is $140.423.33. Peter Courdin
requested that the Treasurer’s Report be distributed
before the AGM so that it can be reviewed before hand. Motion: Ralph, MacDonald,
Barry Coleman - that the Treasurer’s
Report be accepted. Carried. 5.1: Audit Report: The Audit Report was not
available at this time. 6.0: Committee Reports: 6.1:
Membership/Insurance: Martin Mallard Martin reported of the necessity
of all federations (associations and clubs) to send the data with
payment to him so that these can be listed on his file and these
statistics can then be forwarded to the Insuring Company. If Martin
does not have the club listed, the club is unable to get a “Named
Insured Certificate”. Due to the lower membership
this year the Insuring Company refunded $1,943.00 to the CSRDS. Total
membership for the year 2006 is 14,809. The insuring year begins on
January 1st. It is important for all of the data with the
accompanying membership fee be forwarded to Martin before that time.
New clubs starting in September are automatically covered until December
30th of the year the club starts. 6.2: Public
Relations/Promotion: Marion Knight Marion reported on the various
aspects of this committee, namely, the toll free number, advertisements
in the 50 Plus Magazine, on the website of 50 Plus, national Square
Dance Directory, TV PSA commercials on A&E, CNN, TLC, WTBS, the Super
Station, CNBC, Spike TV, the Golf Channel and Speed, Eastlink, Rogers,
Cogeco, and Shaw Cable. Marion reported that the PR
Committee has adopted the slogan: For Fun, Fitness and Friendship,
which they intend to get registered. There was some discussion as to
the possibility of informing the general public that square dancing does
not have competitions. Chuck informed the assembly of
the square dance competition at the Utah Senior Games. Chuck
volunteered to prepare a write-up regarding this competition. 6.3: Professional
Development: Alan Clays Alan reported that there were no
requests for Leadership Grants. Alan reported that thirteen
bursary applications were received: 12 have been approved to date and 1
is pending. The total bursaries would amount to $5,325.00. Alan made special mention to
Lorne and Barb Smith of Alberta for their “Promotional Blitz” in
recruiting so many new callers. 6.4: Honours and
Awards: Gary Geldart Gary reported that there would
be six Awards of Excellence being presented and three Long Service
Awards being presented at this year’s convention. The names were not
announced at this meeting.
At the Closing Ceremony
the following recipients received their certificates. Award of
Excellence went to: Guy and Darleen Belliveau, Saskatoon, SK; Russell &
Earleen Biggs, Greenfield, QC; Laurence & Alice Harrison, Amherst, NS;
Ruby and Perry Kullman, Saskatoon, SK; Martin & Terry Mallard,
Saskatoon, SK; Dottie & Gary Welch, Lawrencetown, NS; and Long Service
Awards went to: Jack & Delores MacArthur, Trenton, NS; Alex Ritchie,
Dartmouth, NS; Randy & Irene West, Pointe Claire, QC Gary reported on the revision of
the nomination package. The 2006 full six-page document must be used
and sent to the Chair of Honours and Awards. If it is not forwarded on
the 2006 document, the nomination papers will be returned to the sender. Presentation of certificates
will continue to be presented with a plasticized cover because other
methods of presentation would be too costly (damage of glass, shipping
increase due to extra weight, added cost of postage) for the CSRDS. 6.5: Special Donations, Endowment
Fund: Ralph MacDonald The bank Balance for this account is
$240.00. This account has not been shown in the Assets.
Ralph suggested that this is something the Board should look at
in the future. At present it is a separate account of the
Society. 6.6: Web
Site:
Marion Knight Marion reported that most requests come
from individuals seeking information on: Where they can learn
to dance; Find a caller for an event, weddings, etc.;
Convention information; Teachers wanting to teach students. Marion
stated that many individuals are asking about location for
dancing while they are in Canada. Because of these many
requests, Marion has asked all of the provinces to be
sure to include full addresses and telephone numbers with the
full ten digit number for the dance locations in their
respective provinces. Marion is trying to keep the Web Site
updated but she can only do this if all of us keep Marion
informed of any changes and or additions. It was suggested that anyone sending any
information regarding our dance organization should make sure
that the subject line in the E-mail message contains the words
“Square Dancing”. Wayne Stretch reported that Alberta
webmasters are interested in a teleconference with other
webmasters across Canada together with the CSRDS PR individual.
Wayne thanked Marion for her dedication to the CSRDS Web Site. 6.7: Convention Co-ordinator:
Norman Demeule As Norman was unable to attend this
convention, Alan Clays read Norman Demeule’s Convention Co-ordinator’s
Report. Norman reported that the Convention Agreement with
Halifax, NS for 2010 has now been completed. Norman also reported that he had
prepared the Terms of Reference for the National Convention
Co-ordinator. These will be included in the updated Directors’ Manual. 6.8: By-Laws and
Regulations: Bill Taylor At this time there are no
changes required to the By-Laws, which are constantly under review. 6.9: Director’s
Manual: Lorraine Kozera
Lorraine reported that most of
the documents are completed with probably a few revisions and or
additions after this Annual General Meeting. When everything is
updated, the intent is to burn this full 150 plus page document on to a
CD to be available for the Director taking on this task for the coming
year. All the Board Members will receive the updated parts necessary
for changes to their manual. We thank all of the Board Members for
their patience with us while we were working on this manual.
6.10: Communications and
Toll Free Line: Marion Knight
Marion reported that is one of
the most frequently used communication tools along with the web site.
Calls come from Canadians as well as from the United States, Australia,
Branches of Government, TV stations. Many callers were seeking
information about the convention. Marion informed the assembly
that she would be forwarding an E-mail newsletter in the fall. This
newsletter would be circulated to all Federations.
Marion explained to Barry
Coleman why the toll free number should not be used for a convention
emergency number. The assembly was informed that the emergency line
does not need to be a toll free number. Some convention hosts have used
their provincial square dance number as the emergency number during the
convention. A request was made to consider
the use of our Toll Free Line as a Toll Free Line for individuals
wishing to use it from the United States.
6.11:
Historian: Bill Taylor /
Marion Knight
At this time, nothing concrete
has taken place since this is a relatively new position. The materials
will be located, identified and recorded for future reference. 6.12: Convention
2006: Barry Coleman Barry requested more involvement
by the CSRDS Board of Directors. Barry felt that the Society as a whole
did not support or promote the Montreal Convention. Alan apologized if
the Montreal Convention Committee felt that the CSRDS did not show
enough support to Barry and his committee. Alan complimented Gary
Geldart, the QC Director, for being the liaison between the Montreal
Convention Committee and the CSRDS Board of Directors. Barry apologized for the problem
of signage on the University Campus, as well as the extreme heat (of
which he had no control over). Barry thanked his hard working committee
members, identifying them by name and position. In Barry’s report, he explains
the trials and tribulations of hosting a convention as well as the
reasoning for changing the venue for the convention. 6.13: Convention
2008: Dan Roy Dan reported that the present
registration for Convention 2008 in London, Ontario is 486. The
Committee is anticipating that the 2008 attendance should reach 2000.
In Dan’s written report he has
provided information regarding the location, the variety of dance forms,
the accommodations, (hotel and camping) and other activities planned for
the convention. For up-to-date information, the 2008 Website is
www.swosda.ca/2008. 6.14: Convention
2010: Dianne Burns Dianne provided us with a brief
overview of where she and her committee are at this point in time.
Dianne reported that Convention 2010 in Halifax, NS is proceeding on
schedule. Advertising is being done; slogan and logo established
through a contest; fundraisers are being set up; official costume will
have some form of the Nova Scotia Tartan in it; the web site can be
reached via the Nova Scotia Federation site or the London Festival 2008
website; committee executive are in place; and, the venue is the World
Trade & Convention Centre and the Metro Centre (that was used for the
1994 convention). Dianne reported that they have 30 registrations to
date. Dianne informed the assembly that there are ten hotels connected
in some way to the dance venue. 6.15: President’s
Report: Roy Church As Roy was unable to attend this
meeting, VP Alan Clays explained that Roy’s written report provided the
assembly with the information being passed on. In his written report, Roy
extended THANKS to many, many people: N/L dancers and the various
committee chairs on the Board of Directors. 6.16: Nomination
Report: Roy Church In his written report, Roy
listed individually the nominees for each of the provinces. Motion: Wayne Stretch,
Laurence Harrison - that we accept the
nominations as presented in the report. Carried. 6.17: Provincial/Territorial
Reports: As time was moving on, VP Alan
Clays recommended that we read over the reports from the provinces and
not take the time to read them out at this meeting. All provinces
provided a report for this Annual General Meeting. 6.18: Acceptance of all
reports under Number 6: Motion: Bill Taylor, Chuck
Jordan - that all reports be
accepted as presented. Carried. 7.0: Unfinished Business: There was no unfinished business
to deal with for this meeting. 8.0: New Business: 8.1: Budget for 2006-2007
and 2007-2008: Ralph MacDonald Projected Income: For
2006-2007: $49,500.00 For
2007-2008: $32,700.00 Projected Expenses: For
2006-2007: $32,000.00 For
2007-2008: $44,000.00 Profit
(Loss)
$17,500.00
($11,300.00) Motion: Ralph MacDonald,
Peter Graham - that the budgets for
2006-2007 and 2007-2008 be accepted. Carried. 8.2: Appointment of the
Auditor for 2006-2007: Ralph MacDonald Motion: Ralph MacDonald,
Alice Harrison - that the executive be
empowered to choose the auditor for 2006-2008 when the Treasurer is
elected by the Board. Carried. 8.3: Membership Fees for the
years 2007 and 2008: Bill Taylor Motion: Bill Taylor, Peter
Graham - that we (the CSRDS)
maintain the present membership fee structure of $2.00 per dancer and
leader and $5.00 per club, association and federation for 2006-2007
(calendar year 2007) and 2007-2008 (calendar year 2008).
Carried. 8.5: Presentation of the
Past Director’s Pins: Roy Church As Roy was not present, Alan did
not receive the Past Director’s pins for presentation to Ralph and Barb
MacDonald, Directors of Nova Scotia, who will be going off the CSRDS
Board of Directors as of today’s meeting. 9.0: Meetings: 9.1: Board of Directors’
Meeting: The Incoming Board of Directors’ meeting will be held on
Saturday, July 15th, 2006 at 10:00 a.m. in Stewart Hall
Boardroom S104. 9,2: Annual General Meeting:
Alan reported that the next Annual General Meeting would probably be in
one of the western provinces in 2007. 10.0: Announcements: 10.1: The presentation of
awards would be done during the Convention’s Closing Ceremony. 10.2: A group picture
(Incoming Board of Directors) is to be taken just before the start
of the Closing Ceremonies. The Board Members were asked to assemble ten
minutes before the start time. 10.3: Door Prize: The
ladies watch donated by Roy and Joan Church was won by Rhetha Roy,
Kincardin, Ontario – co- chair of the 2008 Canadian National
Conventional being held in London, Ontario in 2008. 11.0: Motion to ratify all
acts, proceedings, appointments, etc. made by the Board of Directors
since the last AGM November 12th, 2005: Wendell
Brown Motion: Wendell Brown, Wayne
Stretch - that all acts, contracts,
Rules and Regulations, proceedings, appointments, elections and payments
enacted, made, done and taken by the Board of Directors and Officers of
the Society since the last Annual Meeting of the Society to the date
hereof, as the same are set out or referred to in the Minutes of the
Board, or in the financial statements and reports submitted to this
Meeting, be and the same are hereby ratified, approved, sanctioned and
confirmed. Carried. 12.0: Thank the “Host
Committee” and all in attendance: Bonnie Taylor
Good morning, everyone! What an
exceptional location to experience a convention! On behalf of the
dancers, callers, cuers, we THANK YOU Border Boosters Square and Round
Dance Association. Each Committee Chair and their many volunteers have
worked hard to ensure our enjoyment and pleasure at this the 15th
Canadian National Square and Round Dance Convention. Merci Beaucoup,
Montreal! We are looking forward to seeing
you again in London, Ontario in 2008.
13.0: Adjournment:
Alan Clays adjourned the meeting
at 11:00 a.m. EDT.
The Minutes were prepared
and distributed by Lorraine Kozera, CSRDS Secretary. |
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©1998-2003 Canadian Square & Round Dance Society. All rights reserved |