The Canadian Square & Round Dance Society serves the square and round dance movement in Canada.  The Society coordinates National Conventions, provides national programs and represents the interests of Canadian dancers to the public, governments, industry and other dance organizations.

National Square & Round Dance Conventions are major events in the Canadian movement.  They are held every two years on even numbered years in major centres across Canada.  The Conventions are organized and staffed by volunteers.  A portion of registration fees goes to support Society programs.  Any profit from a Convention is used to promote the movement in the hosting Province. 

 Annual General Meeting

Saturday, October 6^th, 2007

1:30 p.m in the Hilton Garden Hill Downtown Saskatoon

Saskatoon, SK

Agenda

1.0       Call to Order and Welcome:                                                   Alan Clays

2.0        Memorial:                                                                              Edith Brown

3.0       Acceptance of the Agenda:

4.0       Acceptance of the July 14^th, 2006 AGM Minutes:

4.1       Business Arising from the Minutes:

5.0       Treasurer’s Report:                                                                           Roy Church

5.1       Auditor’s Report:                                            

6.0       Committee Reports:

6.1:      Membership/Insurance:                                                 Martin Mallard

6.2:      Public Relations/Promotion:                                                       Marion Knight

6.3:      Professional Development:                                                        Chuck Jordan

6.4:      Honours and Awards:                                                               Gary Geldart

6.5:      Special Donations, Endowment Fund:                           Norm Demeule

6.6:      Web Site and Toll Free Line:                                                    Marion Knight

6.7:      Convention Co-ordinator:                                                         Norm Demeule

6.8:      By-Laws and Regulations:                                                         Bill Taylor

6.8.1:  Notice of Motion re:  addition to Article 4.7:                             Bill Taylor

6.9:      Director’s Manual:                                                                    Bob Ruohoniemi

6.10:    Historian:                                                                                  Inge Ruohoniemi

6.11:    Convention 2008 – London:                                                     Dan Roy/Bill Taylor

6.12:    Convention 2010 – Halifax:                               Wayne Burns/Bob Ruohoniemi

6.13:    President’s Report:                                                                   Alan Clays

6.14:    Nomination Report:                                                                  Roy Church

6.15:    Provincial / Territorial Reports: NL, PE, NS, NB, QC, ON, MB, SK, AB, and BC          

6.16:     Acceptance of all reports under number 6:  Committee Reports:                                 

7.0       Unfinished Business:

8.0       New Business:

8.1       Budget for 2007 - 2008                                                            Roy Church

8.1.1    A $5000.00 grant to cover CSRDS expenses to be given to the successful convention host:                                                                       

8.1.2:   Appointment of the Auditor (Mr. Glen Gosse) for 2007 - 2008:                                   

8.3       Membership Fees for the years 2007 and 2008:                        Bill Taylor

9.0       Meetings:

9.1       Next Meeting for the Board of Directors:  immediately following this AGM

9.2       Next Annual General Meeting:  July 2008 London, Ontario

10.0     Announcements:

11.0     Motion to ratify all acts, proceedings, appointments, etc. made by the Board of Directors since the last AGM July 14^th, 2006:                               Wendell Brown           

12.0     Thank ‘Host Committee’ and all in attendance

13.0     Adjournment:

2007 Annual General Meeting

President's Report 

We wish to thank the dancers of New Brunswick for providing the opportunity to continue serving on the Society Board, with Alan as President for this current term. We have worked with many fine Directors and dancers during these years and have developed many friendships. 

Alan has endeavoured to give guidance to those with committee responsibilities to carry out the tasks presented to him and he trusts that all communication was responded to effectively. 

There have been two teleconferences since the last AGM in Montreal dealing with many subjects of concern to our membership. Minutes of these are well documented and are on file as well as on our website. 

In keeping up with “the ways of the world” the Society has introduced a Privacy Policy, full details of which are on the website. 

Your Board has worked hard in providing bursaries, promotion, membership, website to name a few and Alan looks forward to giving his service for the completion of this term. 

We look forward to 2007/2008 being a great dancing year, with hopefully many new dancers. 

Yours in dancing, 

Alan & Doreen Clays

resident's Report
CONVENTION No. 15 – 2006

First, we thank our Newfoundland and Labrador dancers for nominating us to the Society, and thanks to them for our election in 1990, and to the Board for entrusting us as Treasurer, 1991-2001; subsequently as President, 2002-2006.

We have attended all Conventions since 1990, except those held in British Columbia, could not stretch the wallet.  Directors attend the Conventions at their own expense, spending half the time in meetings.  We have enjoyed working with and making new friends from across this Great Nation.

During our time, two valuable members of our Board have joined the “Great Square”.  They remain in our thoughts.

During those years, we have seen a lot of success; yes, we had a few challenges.

Your Board has been very strong and diligent in carrying out their various responsibilities.  We have had several teleconferences along with the normal meetings associated with Conventions and Annual General Meetings.  Minutes of these are well documented and are on file.  The Finances still show us in a favourable position. Professional Development Program has increased over the years for the betterment of the Society.  Honours and Awards, this program has greatly improved and grown in interest.  Membership is down.  (Here is where you can help, by getting all Clubs and Dancers to register.)  We have a good liability policy for the protection of our membership.  Public Relation is working well with many programs to promote our art. 

Committees, By-Laws, Convention Co-Ordinator, Journal, the Web (sorry to see our Canadian Dance News demise) continue to carry out their tasks with much zeal.

The Board talked about a Society Banner for years.  One of our Directors took up the challenge and now we have one, also one for each Federation.  We have also registered our logo.

The Society continues to work for the best interest of its members, and we welcome your input. 

In conclusion, we thank the Board, present and past, for their support and encouragement.  We congratulate the new Board and wish continued success.

“Let’s all mix in 2006”, thank you, Montreal, “merci et bonne chance”.  We thank the host of previous conventions.  As well, we look forward to London and Halifax (my home) in 2010.  Where will we be in 2012 (? Western Canada)?

Squarely Yours, Joan & Roy